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Notification Clearance Instructions for Organizations

iEdison notifications are reminders within the iEdison system. Notifications may inform your organization that:

  • A particular document is required
  • An action is due or upcoming
  • A document or request has been accepted or rejected
  • A document has been uploaded for your review
  • A new communication has been received by the agency
  • Etc.

When you acknowledge or take corrective action as required under a specific notification, that notification will be archived and should no longer appear on your outstanding notification list(s). It is important to address all iEdison notifications in a timely manner. However, please note that iEdison notifications are just reminders and should not be used as the sole indication of your organization's Bayh-Dole compliance overall or for a specific invention or patent. Similarly, a lack of notifications is not a government endorsement or designation that all obligations have been fulfilled for a particular invention, patent, or organization.

iEdison Notification List

All iEdison Notifications for Organizations and How to Clear Them

 

Number Notification Description How to Clear Notification

100

Title to this invention must be timely elected. 37 CFR Section 401.14(c)(2).

Change the "Title Election Status" in the "Invention Status" section of the Invention Report to indicate your title election decision. For instructions on how to indicate your title election decision, see the associated iEdison User Guide chapter here. A video on "How to Make Your Title Election Decision" is also available here.

If you want to retain title to your subject invention, you should select "Elect Title".  If you do not want to retain title to your subject invention, you should select "Does Not Retain Title".  

Note: Your Invention Disclosure must first be accepted in order to select "Does Not Retain Title"

101

A Title Election Extension Request has been approved.

From either the full Notification list or the list in the Notification Panel of the Invention Report, click "Acknowledge."

 

102

An Invention Title Election Extension Request has been denied.

From either the full Notification list or the list in the Notification Panel of the Invention Report, click "Acknowledge."

The reasons why your request was denied will be listed next to your request in the Request Panel of your Invention Report.  If you have additional questions about why your request was denied, you should reach out to your Primary Funding Agency.

 

120

No written description of this invention (Disclosure) has been uploaded into iEdison. 37 CFR Section 401.14(c)(1).

Upload an acceptable Invention Disclosure document in the "Invention Disclosure" field of the "Supporting Documents" section of the Invention Report.

Invention disclosures are accepted/rejected by your Primary Funding Agency.  If you have additional questions about invention disclosure requirements, you should contact your funding agency. 

130

The Invention Disclosure submitted is not accepted. See the "Invention Disclosure Reject Reasons" on the Invention Report.

Correct Invention Disclosure errors listed under the "Reject Reasons," and upload new/updated (and acceptable) invention disclosure document in the "Invention Disclosure" field of the "Supporting Documents" section of the Invention Report.

Invention disclosures are accepted/rejected by your Primary Funding Agency.  If you have additional questions about invention disclosure requirements, you should contact your funding agency. 

131

The Invention Disclosure submitted has been accepted.

From either the full Notification list or the list in the Notification Panel of the Invention Report, click "Acknowledge."

 

160

Based on the "Date of First Publication, Sale, or Public Use" provided in the Invention Report, patent rights will be barred on the due date.

Enter a patent application that was filed within one year of the "Date of First Publication, Sale or Public Use." For instructions on how to add a Patent Report, see the associated iEdison User Guide chapter here.  There is also a video tutorial entitled "How to Report a Patent" available here.

180

Acceptance to agency Terms and Conditions is required to select "Designated as an Unpatented Biological Material or Research Tool" for this EIR.

Click "Save Invention Report" in the Invention Report and agree to terms and conditions for selecting this status.

200

An Initial Patent Application must be timely filed. 37 CFR Section 401.14(c)(3).

Add a Patent Report associated with this Invention Report that meets the definition of "Initial Patent Application" under 37 CFR Section 401.2(n). For instructions on how to add a Patent Report, see the associated iEdison User Guide chapter here. There is also a video tutorial entitled "How to Report a Patent" available here.

Note: that the definition of "Initial Patent Application" changed in 2018. Prior to 2018, provisional and PCT applications did not fall within the definition of "Initial Patent Application".  If the post-2018 regulations apply to your invention, you have reported a provisional or PCT application in iEdison, and you still have a 200 notification, check to see if you have "2018" selected in the Bayh-Dole Regulation Version in the Inventors and Funding Section of the Invention Report. If you need to the change the version and you have already reported a patent under this invention, you will need to ask your Primary Funding Agency to change the Bayh-Dole Regulation Version selected by submitting a Comment in the Discussion Panel of the Invention Report. 

If you do not intend to file for protection and no longer wish to retain title to this subject invention, you should address the other outstanding notifications associated with your subject invention and change the Title Election Status of the Invention to "Does Not Retain Title". Instructions on how to report your title election decision are available in the associated iEdison User Guide chapter, here.

201

An Initial Patent Application Extension Request has been approved.

From either the full Notification list or the list in the Notification Panel of the Invention Report, click "Acknowledge."

 

202

An Initial Patent Application Extension Request has been denied.

From either the full Notification list or the list in the Notification Panel of the Invention Report, click "Acknowledge."

The reasons why your request was denied will be listed next to your request in the Request Panel of your Invention Report.  If you have additional questions about why your request was denied, you should reach out to your Primary Funding Agency.

 

220

A Government Support Clause is missing for a patent filing in this record. 37 CFR Section 401.14(f)(4).

Upload an acceptable Government Support Clause document in the "Government Support Clause" field of the "Supporting Documents" section of the Patent Report. For instructions on how to upload your Government Support Clause document, see the associated iEdison User Guide chapter here. A video with additional information about "Government Support Clauses" is available here.

 

223

The Government Support Clause is outdated due to patent transfer.

Upload an acceptable Government Support Clause document (with the correct funding as displayed in the newly associated Invention Report) in the "Government Support Clause" field of the "Supporting Documents" section of the Patent Report. For instructions on how to upload your Government Support Clause document, see the associated iEdison User Guide chapter here.

 

233

A submitted Government Support Clause is Rejected. See the 'Government Support Clause Rejected Reasons/Comments' in the Patent Report. 37 CFR Section 401.14(f)(4).

Correct Government Support Clause errors listed under "Reject Reasons," and upload updated/new (and acceptable) government support clause document in the "Government Support Clause" field of the "Supporting Documents" section of the Patent Report. For instructions on how to upload your Government Support Clause document, see the associated iEdison User Guide chapter here. A video with additional information about Government Support Clauses is also available here.

Government support clause documentation is accepted/rejected by your Primary Funding Agency.  If you have additional questions about why your government support clause document was rejected, you should contact your funding agency. 

 

234

Confirmatory License is not accepted. See the 'Confirmatory License Rejected Reasons/ Comments' in the Patent Report. 37 CFR Section 401.14(f)(1).

Correct Confirmatory License errors listed under "Reject Reasons," and upload updated/new (and acceptable) Confirmatory License document in the "Confirmatory License" field of the "Supporting Documents" section of the Patent Report and/or correct information listed in the Patent Report.  For instructions on how to upload your Confirmatory License, see the associated iEdison User Guide chapter here. A video with additional information about Confirmatory Licenses is available here.

Confirmatory licenses are accepted/rejected by your Primary Funding Agency.  If you have additional questions about why your confirmatory license was rejected, you should contact your funding agency. 

 

235

A Government Support Clause has been accepted.

From either the full Notification list or the list in the Notification Panel of the Invention or Patent Report, click "Acknowledge."

 

240

A Confirmatory License is missing for a patent filing in this record. 37 CFR Section 401.14(f)(1).

Upload an acceptable Confirmatory License document in the "Confirmatory License" field of the "Supporting Documents" section of the Patent Report and enter the Confirmatory License Execution Date. For instructions on how to upload your Confirmatory License, see the associated iEdison User Guide chapter here. A video with additional information about Confirmatory Licenses is available here.

 

242

The Confirmatory License is outdated due to an invention funding agreement change.  A new Confirmatory License with all funding agreements is required.

Upload an updated Confirmatory License document (with the new funding) in the "Confirmatory License" field of the "Supporting Documents" section of the Patent Report and update the Confirmatory License Execution Date if needed. For instructions on how to upload your Confirmatory License, see the associated iEdison User Guide chapter here.

 

243

A new Confirmatory License is needed due to patent transfer.

Upload an updated Confirmatory License document (with the correct funding as displayed in the newly associated Invention Report) in the "Confirmatory License" field of the "Supporting Documents" section of the Patent Report and update the Confirmatory License Execution Date if needed. For instructions on how to upload your Confirmatory License, see the associated iEdison User Guide chapter here.

 

245

A Confirmatory License has been accepted.

From either the full Notification list or the list in the Notification Panel of the Invention or Patent Report, click "Acknowledge."

 

260

The Provisional Filing is due to expire.  Either a non-provisional or a PCT patent application must be timely filed.

Enter a non-provisional Patent Report associated with this Invention Report and link the provisional Patent Report as the Parent Patent. 

If you need to report a PCT or non-provisional application that you have filed with the USPTO, instructions on how to add a new Patent Report are available in the associated iEdison User Guide chapter, here.  There is also a video tutorial entitled "How to Report a Patent" available here.

If you have already created a Patent Report for your PCT or non-provisional and need to link it as a child record to your provisional Patent Report, instructions on how to link parent-child Patent Reports are available in the associated iEdison User Guide chapter, here.  

If you have no intention of filing a PCT or non-provisional patent application, you should change the "Patent Status" of the provisional Patent Report to "Abandoned/Intent to Abandon".  Instructions on how to abandoned a patent within iEdison are available in the associated iEdison User Guide chapter, here.  

 

265

A Non-Provisional Patent must be timely filed. 37 CFR Section 401.14(c)(3).

Enter a non-provisional Patent Report associated with this Invention Report and link the provisional Patent Report as the Parent Patent. Instructions on how to add a new Patent Report are available in the associated iEdison User Guide chapter, here.  There is also a video tutorial entitled "How to Report a Patent" available here.

If you have no intention of filing a non-provisional patent application and you no longer wish to retain to title to this subject invention, you should address the other outstanding notifications associated with your subject invention and change the Title Election Status of the Invention to "Does Not Retain Title". Instructions on how to report your title election decision are available in the associated iEdison User Guide chapter, here.

 

270

A Non-Provisional Patent Extension Request has been approved.

From either the full Notification list or the list in the Notification Panel of the Invention Report, click "Acknowledge."

 

271

A Non-Provisional Patent Extension Request has been denied.

From either the full Notification list or the list in the Notification Panel of the Invention Report, click "Acknowledge."

The reasons why your request was denied will be listed next to your request in the Request Panel of your Invention Report.  If you have additional questions about why your request was denied, you should reach out to your Primary Funding Agency.

 

280

The PCT Filing is due to expire. A non-provisional patent application must be timely filed.

Enter a non-provisional Patent Report associated with this Invention Report and link the PCT Patent Report as the Parent Patent.  Instructions on how to add a new Patent Report are available in the associated iEdison User Guide chapter, here.  There is also a video tutorial entitled "How to Report a Patent" available here.

If you have already created a Patent Report for your non-provisional and need to link it as a child record to your PCT Patent Report, instructions on how to link parent-child Patent Reports are available in the associated iEdison User Guide chapter, here.  

If you have no intention of filing a non-provisional patent application, you should change the "Patent Status" of the PCT Patent Report to "Abandoned/Intent to Abandon".  Instructions on how to abandoned a patent within iEdison are available in the associated iEdison User Guide chapter, here.

 

290

New documents have been uploaded by <AGENCY> for you to review.

Open and review the newly uploaded document in the "Other Documents" section of the referenced Invention or Patent Record.

 

310

A utilization report must be submitted annually for every invention to which title has been elected. A utilization report for this invention was due on <DUE DATE>.

Complete and submit a Utilization Report for the fiscal year stated on the Notification. Instructions on how to create a utilization report are available in the associated iEdison User Guide chapter available here.

400

Your Organization has not designated a 12-month reporting cycle for annual Utilization Reports. A reporting cycle can be designated in the Organizational Profile.

Designate your Organization's fiscal year in your Organization's Profile (this must be done by your Organization's Administrator) by selecting the month in the data field labeled "Fiscal Year Start Month".

 

NOTE:  once you select this year, iEdison will begin generating Utilization Notifications for each applicable Invention. 

 

600

An Invention Void Request has been approved.

From either the full Notification list or the list in the Notification Panel of the Invention Report, click "Acknowledge."

 

601

An Invention Void Request has been denied.

From the full Notification list, click "Acknowledge."

The reasons why your request was denied will be listed next to your request in the Request Panel of your Invention Report.  If you have additional questions about why your request was denied, you should reach out to your Primary Funding Agency.

620

An Invention Transfer Request has been approved.

From either the full Notification list or the list in the Notification Panel of the Invention Report, click "Acknowledge."

621

An Invention Transfer Request has been denied.

From either the full Notification list or the list in the Notification Panel of the Invention Report, click "Acknowledge."

The reasons why your request was denied will be listed next to your request in the Request Panel of your Invention Report.  If you have additional questions about why your request was denied, you should reach out to your Primary Funding Agency.

622

An Invention Transfer Request is waiting on your acceptance.

NOTE: this notification will occur when an Invention Transfer Request has been submitted indicating you or your Organization as the recipient. You must accept this Transfer Request before the Agency will review the Transfer Request.

Click on the Invention Report Number. A pop-up screen will appear so that you can indicate whether you accept or reject this request.  Instructions on how to accept an Invention Transfer Request as a recipient are available in the associated iEdison User Guide chapter available here.

623

An Invention Transfer Request has been denied by the Receiving Organization or Person.

From either the full Notification list or the list in the Notification Panel of the Invention Report, click "Acknowledge."

Without acceptance by the Receiving Organization or Person, this request cannot be sent to the Funding Agency for approval.

640

An Invention Assignment Request has been approved.

From either the full Notification list or the list in the Notification Panel of the Invention Report, click "Acknowledge."

 

641

An Invention Assignment Request has been denied.

From either the full Notification list or the list in the Notification Panel of the Invention Report, click "Acknowledge."

The reasons why your request was denied will be listed next to your request in the Request Panel of your Invention Report.  If you have additional questions about why your request was denied, you should reach out to your Primary Funding Agency.

 

642

An Invention Assignment Request is waiting on your acceptance.

NOTE: this notification will occur when an Invention Assignment Request has been submitted indicating you or your Organization as the recipient. You must accept this Assignment Request before the Agency will review the Assignment Request.

Click on the Invention Report Number. A pop-up screen will appear so that you can indicate whether you accept or reject this request. Instructions on how to accept an Invention Assignment Request as a recipient are available in the associated iEdison User Guide chapter available here.

660

An Invention Domestic Manufacture Waiver Request has been approved. The Request section of the Invention Report may contain additional information regarding this approval.

From either the full Notification list or the list in the Notification Panel of the Invention Report, click "Acknowledge."

 

661

An Invention Domestic Manufacture Waiver Request has been denied.

From either the full Notification list or the list in the Notification Panel of the Invention Report, click "Acknowledge."

The reasons why your request was denied will be listed next to your request in the Request Panel of your Invention Report.  If you have additional questions about why your request was denied, you should reach out to your Primary Funding Agency.

 

700

A Patent Void Request has been approved.

From either the full Notification list or the list in the Notification Panel of the Invention or Patent Report, click "Acknowledge."

 

701

A Patent Void Request has been denied.

From the full Notification list, click "Acknowledge."

The reasons why your request was denied will be listed next to your request in the Request Panel of your Patent Report.  If you have additional questions about why your request was denied, you should reach out to your Primary Funding Agency.

 

720

A Patent Transfer Request has been approved.

From either the full Notification list or the list in the Notification Panel of the Invention or Patent Report, click "Acknowledge."

 

721

A Patent Transfer Request has been denied.

From either the full Notification list or the list in the Notification Panel of the Invention or Patent Report, click "Acknowledge."

The reasons why your request was denied will be listed next to your request in the Request Panel of your Patent Report.  If you have additional questions about why your request was denied, you should reach out to your Primary Funding Agency.

722

A Patent Transfer Request is waiting on your acceptance.

NOTE: this notification will occur when an Patent Transfer Request has been submitted indicating you or your Organization as the recipient. You must accept this Transfer Request before the Agency will review the Transfer Request.

 

Click on the Invention Report Number. A pop-up screen will appear so that you can indicate whether you accept or reject this request.

740

A Patent Assignment Request has been approved.

From either the full Notification list or the list in the Notification Panel of the Invention or Patent Report, click "Acknowledge."

 

741

A Patent Assignment Request has been denied.

From either the full Notification list or the list in the Notification Panel of the Invention or Patent Report, click "Acknowledge."

The reasons why your request was denied will be listed next to your request in the Request Panel of your Patent Report.  If you have additional questions about why your request was denied, you should reach out to your Primary Funding Agency.

 

742

A Patent Assignment Request is waiting on your acceptance.

NOTE: this notification will occur when an Patent Assignment Request has been submitted indicating you or your Organization as the recipient. You must accept this Assignment Request before the Agency will review the Assignment Request.

 

Click on the Invention Report Number. A pop-up screen will appear so that you can indicate whether you accept or reject this request.

10000

A new communication comment has been posted to invention discussion.

This notification can be cleared in two ways:

  1. Respond to the communication OR
  2. Close the communication

These actions can be taken in either the "Discussions" section of the Invention Report or in the "Invention Discussion" board accessible from the "Communications" section of the main menu.  Instructions on how to response to communications are available the in associated iEdison User Guide chapter available here.

 

Created March 29, 2022, Updated May 16, 2023