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Reviewing a Patent Assignment Request


Things to Know about Reviewing a Patent Assignment Request

A Patent Assignment Request should be submitted when a contractor is seeking agency permission to assign patent rights to either an inventor or another third party. If the contractor is retaining ownership of the patent, but simply wants to have another joint owner (who also has federal funding) take the lead in iEdison reporting, they should submit a Patent Transfer Request. If they have submitted the wrong type of request, simply reject the request and explain in the "Comments" field of "Reject Reasons" that they need to submit a Patent Transfer request instead.    

The contractor should communicate and coordinate with the inventor/third party to whom they wish to assign the patent before submitting a Patent Assignment Request because the inventor/third party will be required to register in iEdison (if they do not already have an account) and accept receipt of the patent in iEdison before the Request is forwarded to the agency for review.  

The contractor should resolve all notifications possible prior to submitting the Patent Assignment Request.

NOTE: Supporting Documentation is required from the contractor in order to submit this request.  Your agency should decide what that Supporting Documentation should include. If you are unsure what to include in that Request Document, contact iedison [at] (iedison[at]nist[dot]gov) and we can give you examples of what other agencies have used. It should be noted that each agency will have their own policies and procedures regarding who determines whether an assignment request should be accepted or rejected. It is recommended that you talk to your agency's counsel or other authority to determine your agency's policy and procedures.

To review a Patent Assignment Request, complete the following steps:

  1. Open the Patent Report with the pending Assignment Request
  2. Review the request
  3. Approve or deny the request

1. Open the Patent Report with the pending Assignment Request

When an organization user has submitted a Patent Assignment Request and the receiving Inventor or Third Party accepts their request, you will receive an Alert Notification in your dashboard. Click on the Patent Docket number to view the status of the request.

Dashboard screenshot.

2. Review the request

Navigate to the Requests panel to review the request. To begin the review, click on the "Start Review" button. The status of the request will change to "Reviewing."

Start review screenshot.

If you wish to view the full note provided by the requester, hover your pointer over the text in the "Request Reasons/Comments" column and their message will appear in a floating window.

Reason hover screenshot.

The Contractor is required to upload a Supporting Document for a Patent Assignment Request. The attachment uploaded by the Contractor will appear under "Status and Supporting Document." Click the hyperlink to download the supporting document attachment.

Patent assignment request screenshot.

3. Approve or deny the request

To submit your agency's decision, click on the "Agency Approval" button.

Agency approval screenshot.

A popup window will open with details of the request along with "Approve" and "Deny" buttons.

Request review steps screenshot.

When you click the "Approve" button, the receiving party will have full access to the Invention Report, and the requestor will have Read Only access.

When you click the "Deny" button, a popup window will open with a comments field requiring you to input a reason for the denial for the requester to review. The regulations require that you "provide the contractor with a written statement of the basis" for your denial and include "any relevant facts that were relied upon" in your decision. See 37 CFR 401.11.

Deny request screenshot.
Created May 18, 2022, Updated August 8, 2022