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Applying for Jobs – Required Forms

The documents needed for this position depend upon how you are applying. Please refer to the following chart when determining the documents required.

If you are applying as....Then you must submit....
A current federal employee in a permanent, competitive, career/career-conditional position. This does not apply to the time limited or excepted service appointments (i.e., term, temporary, student, post doctoral, etc.)

Most recent SF-50 (Standard Form 50 - Notice of Personnel Action). To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility.

  1. Full position title;
  2. appointment type;
  3. occupational series;
  4. pay plan, grade, and step;
  5. tenure code; and
  6. service computation date (SCD)

 A former federal employee eligible for reinstatement

See more information regarding reinstatement eligibility.

Most recent SF-50 (Standard Form 50 - Notice of Personnel Action). To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility.

  1. Full position title;
  2. appointment type;
  3. occupational series;
  4. pay plan, grade, and step;
  5. tenure code; and
  6. service computation date (SCD).
A former federal employee (separated from federal service for at least 1 year) and wish to be non-competitively reinstated for a higher grade or full performance level than which you left federal employment.A copy of your separation SF-50 (the "position occupied" block on the SF-50 should show a "1" and your "tenure" block should show a "1" or "2") and the last performance appraisal you received from your federal employment which shows at least a fully successful rating.

Appointment Eligible Family Member (AEFM) in accordance with Executive Order 12721

 

Learn more 

Copy of SF-50 and performance appraisals verifying eligibility as an AEFM candidate.

 

If AEFM candidate hasn’t completed 52 weeks of service (as verified by the SF-50), documentation is needed to verify the completion of 2,087 hours.

 A candidate with military serviceDD-214 (Certificate of Release or Discharge from
Active Duty) indicating character of service
Active Duty MilitaryStatement of Service or Certificate from branch of armed forces indicating character of service and release date.
A candidate with military service and a service connected disability

DD-214 (Certificate of Release or Discharge from
Active Duty) indicating character of service and

VA Letter on letterhead stating that you have either:

  • a compensable service-connected disability
    rating 30% or more disabled, or
  • a compensable service-connected disability
    rating of at least 10% but less than 30%

SF-15, Application for Veteran Preference (revised October 2013)

Spouses and parents of disabled/deceased veterans (Derived Preference)

Spouse of a disabled veteran:  

  • Official statement from the Department of Veterans
    Affairs or a branch of the Armed Forces (on letterhead) certifying the veteran has a 100 % service-connected disability;
  • Copy of marriage certificate;
  • DD-214 (Certificate of Release or Discharge from Active Duty) indicating character of
    service; and
  • SF-15, Application for 10-Point Veteran Preference (revised October 2013).

Widow/Widower:

  • Document showing service member was released
    or discharged from active duty due to his or her
    death while on active duty;
  • Documentation verifying service was killed while on active duty;
  • Statement certifying that he or she is the
    un-remarried widow or widower of the service
    member;
  • DD-214 (Certificate of Release or Discharge from
    Active Duty) indicating character of service; and
  • SF-15, Application for 10-Point Veterans Preference (revised October 2013).

Parent of deceased or disabled veteran:

  • Documents verifying that your son or daughter
    died under honorable conditions while on active duty during a war or in a campaign or expedition for which a campaign medal was authorized; and
  • Marriage certificate verifying your marriage to the 
    mother/father of the veteran; and
  • Document verifying you live with a permanently disabled husband; or documents verifying that you are a widow, divorced, or separated from the veteran's mother/father and have not remarried (if remarried, include documents to show you are widowed, divorced, or legally separated from your wife/husband at the time you claim derived preference).
Military spouse of members of the armed forces on active duty
  • Copy of marriage certificate
  • Documentation to verify your spouse is in the armed forces on active duty (i.e., recent pay stub/leave and earnings statement with PII redacted, memorandum from the chain of command indicating current active military, copy of military service card).  All dated documentation provided must be dated no more than 30 days from the closing date of the announcement.
  • SF-15, Application for 10-Point Veterans Preference
A candidate eligible for the Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP)
  • RIF Notice
  • SF-50 (Notification of Personnel Action)
  • Most recent performance plan with rating
 A candidate with higher level education (college/university)

 All transcripts (unofficial* or official)

*If selected, official transcripts will be required prior to appointment.

 A candidate with foreign education

Please refer to the section on Special Instructions for Foreign Education in the vacancy announcement.

Transcripts along with a copy of the letter (from an accredited private organization) containing the results of the equivalency evaluation with a course by course listing.

See Evaluation of Foreign Education for more details.

A disabled individual eligible for a Schedule A appointment

Learn more 

Documentation issued from a licensed medical professional; a licensed vocational rehabilitation specialist; or any federal agency, state agency, or an agency of the District of Columbia or a US territory that issues or provides disability benefits.


The documentation must be signed, on official letterhead, and certify that the applicant is an individual with a severe physical, intellectual, or psychological disability that qualifies them for consideration under 5 CFR 213.3102 (u), Schedule A hiring authority, appointment for Persons with Disabilities.

A candidate for Pathways Internship Position 
  • Transcripts (unofficial* or official) - Transcripts must show that you are currently enrolled as a student and display cumulative GPA.
  • Proof of Enrollment: If you are not currently enrolled, you must submit proof of enrollment. For example, a letter from the registrar's office or acceptance letter from an accredited educational institution. The documentation must confirm the following: the degree/diploma program in which you have been accepted and that you will be enrolled on at least a half-time basis for the upcoming semester.

*If selected, official transcripts will be required prior to appointment.

Pathways Intern eligible for Non-Competitive Conversion
  • Transcripts (unofficial* or official) documenting completion of academic program. Completion of the academic program must be indicated on the transcript (e.g., degree conferred).
  • Proof of completion of at least 640 hours of work experience acquired through the Internship Program
  • Most recent performance plan with rating
  • SF-50 *If selected, official transcripts will be required prior to appointment.
A candidate for Pathways Recent Graduate Position 
  • Transcripts (unofficial* or official) documenting completion of academic program. Completion of the academic program must be indicated on the transcript (e.g., degree conferred).

*If selected, official transcripts will be required prior to appointment.

 

 

 

Created August 26, 2010, Updated October 9, 2024