Pre-Election Public Working Group

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READ-ONLY SITE MATERIALS: Historical voting TWiki site (2015-2020) ARCHIVED from https://collaborate.nist.gov/voting/bin/view/Voting

Purpose

This working group is for the discussion and development of requirements and related information for voting systems, intended ultimately for inclusion in the Election Assistance Commission (EAC) Voluntary Voting System Guidelines (VVSG). The focus of this working group is on requirements addressing pre-election activities, including equipment initialization, loading, development of election configurations, and election readiness.

Objectives

Document the high level steps and processes necessary to prepare for an election.
Identify the necessary functionality of election systems needed to administer pre-election day functions.
Include or upload your step-by-step procedures used in various jurisdictions to accomplish each election process.

Deliverables

Complete first draft of election processes by December 7, 2015.
Complete identification of necessary system functionality to serve the election processes by January 15, 2016.
Finalize election processes and functionality by February 10, 2016.

Process Under Consideration

Pre-Election Process Model

Pre-Election Process Information

For Sussex County, NJ processes see "SCNJ Pre-Election Validation" specific to testing and validating the iVotronic voting machine.

For Sussex County, NJ processes see "SCNJ Election Handbook" specific to programming and testing the election ballot.

For Sussex County, NJ iVotronics processes see "SCNJ State Testing Protocols" for NJ State Mandated Ballot Testing.

Process Functions

Process Overview -- Denver
Review changes in state statute and rule.
Review past election issues for necessary changes to implement.
Identify scope of audits.
Meet with stakeholders.
- USPS
- Candidates
- Media
- Political Party observers
Register Voters.
- Assign Districts/Precincts to voters.
- Assign voters to the upcoming election.
Identify offices to be included in the upcoming election.
- Finalize your districts and precincts for the upcoming election.
File candidates.
- Notify neighboring counties of shared candidate filings.
Accept ballot measures and questions from jurisdictions/state.
- Notify neighboring counties of measures that cross county lines.
Set up election in tabulation system.
- Optical Scan
- Digital Scan
- DREs/Touchscreens
Set up election in voter registration system.
Create Ballots.
- Optical scan ballots
- Digital scan ballots
- MOVE Act compliant ballots
- DRE/Touchscreen
- Sample ballots
Proof election coding.
Proof ballots.
Create Voters' Pamphlets and/or Sample Ballots.
Proof Voters' Pamphlets and/or Sample Ballots.
Identify quantities of paper ballots to order.
Identify the polling places or voting centers you will use in the election.
- Send notification.
- Set hours.
Pre-test election equipment.
Central count systems
Precinct count systems
- Optical/Digital Scan
- DREs/Touchscreens
e-pollbooks
Schedule staff.
Train staff.
- Central Count staff
- Poll workers
- Troubleshooters
Set up and test Ballot on Demand systems.
Conduct Official Logic and Accuracy Testing.
Send UOCAVA ballots.
- By mail
- Electronically
Send Voters' Pamphlets and/or Sample Ballots.
Publish legal notices.
Ensure website is up-to-date.
Test election night reporting system.
Pick up mail ballots from the post office daily.
Process incoming vote by mail ballots.
- Verify signatures.
- Apply credit for voting.
- Separate ballots from envelopes.
- Visually scan ballots to ensure proper tally by vote tabulation equipment.
- Duplicate if necessary.
- Seal ballots until ready to scan.
Deliver equipment and supplies to polling places and voting centers.
Set up central count facility for Election Day activities.

Logistics

Next Meeting

The NIST Voting System Pre-Election Requirements Working Group will meet by telecon; date and time and connection details to be announced.

Meeting Archive

Officers

Chair

Name: Lori Augino

Email: lori.augino [at] sos.wa.gov (lori[dot]augino[at]sos[dot]wa[dot]gov)

Affiliation: Washington State Director of Elections

Vice-Chair

Name: Ross Hein

Email: ross.hein [at] wisconsin.gov (ross[dot]hein[at]wisconsin[dot]gov)

Affiliation: State of Wisconsin Elections Division

Agency Lead

Name: Brian Hancock

Email: bhancock [at] eac.gov (bhancock[at]eac[dot]gov)

Affiliation: Election Assistance Commission

Members

Membership Information:

Participation in this Working Group is open to all interested parties. There are no membership fees.

Latest Working Documents

Resources

Enter information about important resources here such as meeting rooms, teleconferencing numbers, access codes, URLs, etc.

Email List

Email List Name: vvsg-pre-election

To join the list or find more information about list policies and related procedures, please visit the VVSG Working Group Lists page.

Relevant Documents

Reference relevant documents here.

Charter:

Definition:

Policies and Procedures:

Reference Architecture:

Work To-Date:

Technology Roadmap:

Vocabulary:

Publications:

Attachment	Date	Comment
1_ProceduresManual_BRS06212014.pdf	2015-12-03 - 18:00
2014_Ballot_Inspection_and_Sorting_Procedures.pdf	2015-12-03 - 19:08
2015_Elections_Calendar.xls	2015-12-03 - 18:27
2016_Absentee_and_Early_Voting_Guide.pdf	2015-12-04 - 15:44
2_Yearly_duties__06212014.pdf	2015-12-03 - 18:00
3_Ballots__06222014.pdf	2015-12-03 - 18:00
4_Canvass_Board_Manual_Adopted08122014.pdf	2015-12-03 - 19:08
ASSIGNING_POLL_WORKERS.pdf	2016-02-02 - 18:50	Somerset County Pre-Election activities
Accessibility.pdf	2015-12-07 - 21:49	Wisconsin Processes
BECOMING_A_SOMERSET_COUNTY_POLL_WORKER.pdf	2016-02-02 - 18:50	Somerset County Pre-Election activities
BRIEF_SUMMARY_OF_SOMERSET_COUNTY_DISTRICT_BOARD_TRAINING.pdf	2016-02-02 - 18:50	Somerset County Pre-Election activities
Ballot_Proofing_Checklist.pdf	2015-12-03 - 18:27
Ballot_Specifications_2014.pdf	2015-12-04 - 15:44
California_EC_ballots2012.pdf	2016-01-23 - 18:59	California Election Code Sections for ballot printing requirements
California_EC_pre-election_testing.pdf	2016-01-23 - 19:00	California Election Code Sections for pre-election testing requirements
California_EOPP_Computer-Vote-Count-Program_county-advisory.pdf	2016-01-23 - 19:02	California Advisory to Counties re: required pre-election files/docs
California_Elections-officers-digest-2016.pdf	2016-01-23 - 19:01	California Elections Digest 2016
California_NVRA-Manual.pdf	2016-01-23 - 19:03	California NVRA Manual
California_Poll_Accessibility_Guidelines-april-2014.pdf	2016-01-23 - 19:04	California Polling Place Accessibility Guidelines (2014)
California_guide-to-vbm-app-drives-2014.pdf	2016-01-23 - 19:03	California Guide to run Vote-by-Mail Drives
Candidate_Log.pdf	2015-12-03 - 18:27
EVS_DS200_PreElection.pdf	2016-01-27 - 14:28	ES&S Precinct Scanner Pre-Election Day Manual
Election_Checklist.xls	2015-12-03 - 18:27
HV-Supply_lists-CG15_HarveyCty.pdf	2016-01-19 - 19:57	Harvey County
HV_KS-EA_Pollbook_PW_Train-v7_pbox_HarveyCty.pdf	2016-01-19 - 19:57	Harvey County
Klickitat_County_Procedures_Manual_Table_of_Contents.xls	2015-12-03 - 19:08
M100_Pre-Election_Day_Checklist_v_5_4_11_16_2012.pdf	2016-01-27 - 21:11	M100 Pre-Election Day Checklist
M650_PreElection_v__2_2.pdf	2016-01-27 - 21:13	M650 Pre-Election Day Checklist
PROCEDURES_TO_CREATE_ABSENTEE_BALLOT_LABELS_FOR_THE_ENVELOPE_PRINTER.pdf	2015-12-03 - 18:00
PollWorkerApplication_3-2015.pdf	2016-02-02 - 18:50	Somerset County Pre-Election activities
Polling_Places__Supplies.pdf	2015-12-07 - 21:49	Wisconsin Processes
Polling_place_checklist.pdf	2015-12-07 - 21:49	Wisconsin Processes
Pre-Election_Preparations_rev_6-10.pdf	2015-12-07 - 21:49	Wisconsin Processes
Procedures_Manual_Cover.pdf	2015-12-03 - 19:08
SCNJ_Election_Handbook.pdf	2015-12-07 - 16:16
SCNJ_Pre_Election_Validation.pdf	2015-12-07 - 16:16
SCNJ_State_Testing_Protocols.pdf	2015-12-07 - 16:27	New Jersey State Mandated Testing Protocols
Scytl_Election_Training_DIGITAL.PDF	2016-02-02 - 18:54	Scytl Pre-Election Activities
Scytl_Election_Training_Product_Description_v2.0.pdf	2016-02-02 - 18:54	Scytl Pre-Election Activities
Scytl_Implementation_Flowchart.pdf	2016-02-02 - 18:54	Scytl Pre-Election Activities
Scytl_PollWorker_Mng_DIGITAL-042015.pdf	2016-02-02 - 18:54	Scytl Pre-Election Activities
Scytl_Voter_Education_DIGITAL.PDF	2016-02-02 - 18:54	Scytl Pre-Election Activities
Scytl_eBallot_DIGITAL.PDF	2016-02-02 - 18:54	Scytl Pre-Election Activities
U3200r3_TRN00_DS200_PreElection.pdf	2016-01-27 - 21:11	DS 200 Pre-Election Day Training Manual
U3210_TRN00_iVo_PreElection.pdf	2016-01-27 - 21:10	iVotronic Pre-Election Day Checklist
VOTING_EQUIPMENT.pdf	2015-12-07 - 21:49	Wisconsin Processes
Voters_Pamphlet_Administrative_Rules_05162014.pdf	2015-12-03 - 18:00
Voters_Pamphlet_Checklist.pdf	2015-12-03 - 18:27
california-vss_certification-matrixDRAFT.xlsx	2016-02-07 - 20:42	California Voting Systems Certification Matrix
iVotronic_Pretest.pdf	2015-12-04 - 15:44

Voting TWiki Archive (2015-2020): read-only, archived wiki site, National Institute of Standards and Technology (NIST)

ARCHIVE SITE DESCRIPTION AND DISCLAIMER

This page, and related pages, represent archived materials (pages, documents, links, and content) that were produced and/or provided by members of public working groups engaged in collaborative activities to support the development of the Voluntary Voting System Guidelines (VVSG) 2.0. These TWiki activities began in 2015 and continued until early 2020. During that time period, this content was hosted on a Voting TWiki site. That TWiki site was decommissioned in 2020 due to technology migration needs. The TWiki activities that generated this content ceased to operate actively through the TWiki at the time the draft VVSG 2.0 was released, in February of 2020. The historical pages and documents produced there have been archived now in read-only, static form.

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Voting systems