ADMINISTRATIVE COMMITTEES
Sections
3.01.07 Establishing a Committee
3.01.09 Terminating a Committee
Appendix A - NIST-wide Standing Administrative
Committee
3.01.01
PURPOSE
This subchapter states guidelines for administrative committees at
NIST-Gaithersburg.
3.01.02
SCOPE
This subchapter applies to administrative committees at NIST-Gaithersburg.
Information on administrative committees at NIST-Boulder appears in Boulder
Administrative Bulletins.
3.01.03
DEFINITIONS
NIST uses three types of administrative committees:
a. Standing Administrative Committee – Created to serve continuously for an indefinite period of time.
b. Ad hoc Committee – Created to resolve particular problems and then to disband.
c. Steering Committee – Created to direct activities of other groups in the solution of defined problems.
Committees in the latter two categories may be reconstituted as standing
administrative committees.
3.01.04
POLICY
a. NIST standing administrative committees are maintained to
assist the formal NIST organizational structure in carrying out NIST’s
programmatic and administrative support functions.
b. Committed shall be terminated when they are no longer needed.
c. Committee activities shall be documented as described in Section 3.01.06.
d. Only employees with permanent appointments may serve as committee
members with the exception of Editorial Review Boards whose members, selected
by OU Directors, may be retired NIST staff members.
3.01.05
RESPONSIBILITIES
a. The NIST Director must approve the creation and termination
of NIST administrative committees and must approve appointment of all committee
members.
b. Committee chairpersons are responsible for maintaining proper
documentation of committee activities and for complying with the policies
and procedures outlined in this subchapter.
3.01.06
Documentation
a. The creation of a NIST standing administrative committee and
the membership is announced in an Administrative Bulletin. (The creation
of an ad hoc committees and of steering committees is not announced.)
b. Charters for standing administrative committees are published
in Appendix A of this subchapter. The Management and Organization
Division assists committee chairpersons in preparing their charters.
3.01.07
ESTABLISHING A COMMITTEE
An NIST official who would like to have a NIST-wide committee established
should contact the Management and Organization Division. The justification
should be prepared for presentation to the NIST Director. If the
Director gives preliminary approval, the requesting official will be asked
to make a presentation to the Executive Board.
3.01.08
COMMITTEE RECORDS
Records and files of the committee shall be handled in accordance with
Subchapter 2.06, Records Management. Responsibility for records and
files resides with the chairperson of the committee.
3.01.09
TERMINATING A COMMITTEE
To request the termination of a committee, the committee chairperson
must send a memorandum requesting termination to the NIST Direct through
the Management and Organization Division.
3.01.10
INFORMATION
For information concerning standing administrative committees, call
the Management and Organization Division. (At Boulder, call the Executive
Office.) (?)