The Privacy Act of 1974 requires that papers subject to the Act be destroyed with adequate safeguards when they are scheduled for disposal.  Records Management, Management and Organization Division, is responsible for the destruction of Privacy Act material. Privacy Act papers are destroyed as follows:

1.  Privacy Act Material that is eligible for disposal can be packed in boxes (nothing larger than 18" x 11") with the lids taped shut.  Archive boxes provided by Records Management should not be used for disposal material.  Complete form DN-12, Disposal of Privacy Act Papers and list a brief description of material to be destroyed, including closing dates.  Form DN-12 is available electronically from the Online Administration Forms page (http://www-i.nist.gov/admforms_online.htm) and E-Approval (http://bizFlow.nist.gov/).

2.  Contact Records Management (at Boulder, the Engineering, Maintenance and Support Services Division) by submitting form DN-12.

3.  After receiving completed form DN-12, Records Management (at Boulder, the Engineering, Maintenance and Support Services Division) evaluates the listing of Privacy Act papers to determine if their disposal is authorized by the NIST Records Schedules and/or the General Records Schedules.  If authorized for disposal at this time, Records Management arranges for pick-up of Privacy Act papers.  If unauthorized for disposal at this time, Records Management notifies the contact person of the appropriate disposal date.