1.  Recalling Records

a.  An organizational unit may request the recall of records in the custody of Records Management, Management and Organization Division, in the NIST Records Holding Area, Federal Records Centers, or the National Archives by calling Records Management.  Please be prepared to furnish:

(1) Accesssion number or the NIST Records Holding Area shelf number;
(2) Box number; and
(3) Item requested.

b.  Delivery of records from the NIST Records Holding Area or Federal Records Centers to NIST organizational units are arranged by Records Management.

c.  Visits by NIST employees to the NIST Records Holding Area to examine or search records specifically needed are by appointment.  Call Records Management to arrange for an appointment.  Approval to examine or search records not created by an employee's own organizational unit must be approved in writing by the creating organizational unit before arranging an appointment.  The request to examine or search another organizational unit's records must include:

(1) List of records to be examined or searched;
(2) Shelf or accession number;
(3) Box number;
(4) Purpose of examination or search;
(5) Person(s) examining or searching records;
(6) Person responsible for safekeeping of records, if the records are withdrawn for further examination or search; and
(7) Name, signature, and title of person(s) requesting approval to examine or search identified records.

d.  At Boulder, the Engineering, Maintenance and Support Services Division should be contacted for reference service to records in the Denver Federal Records Center, NIST-Gaithersburg, or the National Archives.  Service is arranged from the Denver Federal Records Center, 24 hours or less if personal pickup is desired; from NIST Records Holding Area, 24 hours; and from the Federal Records Centers and National Archives, generally at least seven working days depending upon the exactness of the request and the channels to be followed.

2.  Responsibility for Borrowed Records - No material may be removed or permanently withdrawn from a borrowed record or box of records without the knowledge and authority of Records Management, (at Boulder, the Engineering, Maintenance and Support Services Division).  Records must be returned to storage within 30 days, unless Records Management (at Boulder, the Engineering, Maintenance and Support Services Division) is notified by memorandum.