WHAT IS THE CAMS ACCS AND HOW WILL I BE EXPECTED TO USE IT?

The CAMS Accounting Classification Code Structure (ACCS) is an alphanumeric string that is used to identify accounting and financial information associated with everyday transactions. As part of the CAMS deployment in October 2003, financial transactions will be tracked, reported, and analyzed using the ACCS. Although the full CAMS ACCS consists of nine segments, most transactions will only require the following three segments:

NOTE: Certain forms and/or CAMS screens may require additional ACCS information such as Bureau Code, Fund Code, or Fund Code Fiscal Year (FCFY). Call the CAMS Customer Interaction Center (CIC) if you have any questions on the CAMS ACCS.

1. Project/Task: Similar to the formerly used Cost Center, Project/Task codes are used to assign and track costs associated with specific work efforts. Project codes are alphanumeric and contain seven digits. Task codes are alphanumeric, contain three digits, and provide a further breakdown of Project codes into the individual tasks being performed.
   
   Existing Cost Centers in the NIST accounting system have been loaded into CAMS as Project codes. Each Project code will have at least one Task code of "000" activated. Employees should contact their Administrative Officer (AO) for any questions about which Project/Task they should use for financial transactions. Project and Task codes must be approved and activated if they are to be referenced in transactions.
   
   Direct Charging: One major benefit of CAMS is that users may charge costs to Project/Tasks that are managed by other Organizations (with permission from that Organization) rather than establishing another Project/Task and transferring requisite funding.




What is a Charging Organization? In CAMS, the term “Charging Organization” refers to the home Organization of the employee making a charge. The Charging Organization should ALWAYS be the home Organization of the employee filling out a form or completing a CAMS transaction. See the Organization Code Fact Sheet for more information on Owning and Charging Organizations.




2. Organization: Organization codes are used to identify the specific Organization that is executing a financial transaction. The Organization code is a sixteen-digit field separated into seven segments. NIST and all Customer Bureaus will only use the first four segments of the Organization code (Office (always 01), Operating Unit (OU), Division, Group).
   
   

   ORG1 (Office)	ORG2 (OU)	ORG3 (Division)	ORG4 (Group)	ORG5 (N/A)	ORG6 (N/A)	ORG7 (N/A)
   ##	##	####	##	00	00	00

   
   
   Each transaction entered into CAMS must contain the home Organization code of the employee making the charge (i.e. the "charging" Organization). Note that when directly charging Project/Tasks owned by other Organizations, the Organization specified in a transaction will be different than the Organization that manages the Project/Task (i.e. the "owning" Organization). When filling out forms or completing transactions, users need to be sure to specify their home Organization (i.e. the "charging" Organization) - not the Project/Task Owning Organization.
   
   

   Employees should always specify the Organization to which they belong when filling out forms or completing transactions in CAMS.

   
   
   See the Organization Code and Transferring Funds vs. Direct Charging Fact Sheets for more information on Organization codes.



3. Object Class: Object Classes are numeric codes assigned to financial transactions to further identify the nature of a service or an item received. Object Classes are separated into four segments (eight digits total). NIST will only use the first two segments (four digits); while the final two segments (four digits) will be zero-filled. Most NIST transactions will not require users to provide an Object Class; however, Commerce Purchase Card System (CPCS) transactions will require cardholders to provide the correct Object Class when reconciling transactions.
   
   See the Object Class Crosswalk Fact Sheet for more information on Object Classes (the Crosswalk can also be found at the end of this document).
   
   

   When completing forms or contacting the Storeroom, Visual Arts, Printing & Duplicating, etc. employees will only need to know the Project/Task to which the goods will be charged and the Organization to which they (the employee) belong (and not the “owning” Organization). CPCS users will also need to know the Object Class for all transactions.

   
   EXAMPLES:
   
   

   Storeroom Transaction: An AO working for the Chemical Science and Technology Lab (CSTL) goes to the Storeroom to purchase office supplies. The AO would need to provide the following information to the storeroom for this transaction:
   
   

   Project: 8300910 (CSTL Overhead)
   Task: 000 (No Task)
   Organization: 01-83-0830-00 (CSTL)

   Shipping Order: An AO working for the Physics Laboratory is shipping an item using the NIST-386 Shipping Order form. The AO is charging a Project that is managed by her home Organization.
   
   In this example, the AO would enter the following information on the NIST-386 Shipping Order form:
   
   

   Project: 8400105 (Physics Support)
   Task: 000 (No Task)
   Organization: 01-84-0840-00 (Physics Laboratory Office)

   Direct Charging – Labor Charges: A scientist working for the Chemical Science and Technology Lab (CSTL) is performing research on a Manufacturing Engineering Lab (MEL) Project. In this situation, the AO for MEL creates a BOP authorizing CSTL to charge the MEL Project. Labor charges are then incurred against the MEL Project as time cards are processed.
   
   The labor charges would hit the following ACCS values:
   
   

   Project: 8261101 (SIMA Project)
   Task: 320 (Online Access to NIST Chemical Reference Data)
   Organization: 01-83-0838-05 (Chemical Reference Data & Modeling Group)

   When making direct charges to Project/Tasks managed by other Organizations, users must be sure to specify the Organization to which they belong (and not the Project/Task owning Organization).

   CPCS Object Class Usage: A Cardholder belonging to the Electronics and Electrical Engineering Lab (EEEL) purchases a computer monitor using their Bankcard. In CPCS, this user would be required to assign the following ACCS values to this purchase:

   Project: 8100290 (Electronic Energy Storage)
   Task: 000 (No task)
   Organization: 01-81-0810-00 (EEEL)
   Object Class: 31-44 (ADP & Telecom Equipment - non-capitalized)

   Travel Manager Transaction: An Administrative Officer (AO) prepares a travel order or voucher for a traveler in Travel Manager. In Travel Manager, the AO would be required to select the following ACCS values to create this transaction:

   Fund Code Fiscal Year: 2004
   Project: 8100290 (Electronic Energy Storage)
   Task: 000 (No task)

   The Organization code is not required since it is derived by the traveler’s home Organization code that is set up in the CFS Employee table. If the traveler is not an employee, the system will defaults to the Organization code of the Organization that manages the Project being charged (i.e., the “owning” Organization). These values are derived through the interface from Travel Manager to the CFS.
   
   If the travel document is prepared using a paper document, CD-29 or CD-370 form, the following ACCS information is required:

   Bureau Code: 57
   Fund Code Fiscal Year: 2004
   Project: 8100290 (Electronic Energy Storage)
   Task: 000 (No task)
   Organization: 01-81-0810-00 (EEEL)
   Object Class: 21-31 (Domestic Travel –Per Diem Allowance)
   
   NOTE: The ACCS fund code fiscal year, project and task codes have been loaded into Travel Manager for 2003 and 2004. There is an additional set up process that the Travel Office is undertaking so that each Travel Manager user can view the new ACCS values. Please reference the Travel Office email that was distributed on 10/16.

Ojbect Class Crosswalk

Category Description	As-Is O.C.	Description	To-Be O.C.	Description
Conversion	-		02-00	Conversion – Phase III
Authorization	-		03-00	Authorizations - Project
Authorization	-		03-01	Authorizations - Labor
Authorization	-		03-02	Authorizations - Other Objects
Authorization	-		03-03	OA Reserve
	-		04-51	Prepayments – SRM
	-		04-52	Prepayments – Fee
Revenue	-		05-10	Revenue - SRM Sales
	-		05-20	Revenue - Fee Income
	-		05-60	Revenue – Donated
	-		05-70	Bad Debt
	-		05-74	Prior Period Adjustment
	-		05-80	Unfilled Customer Orders
	-		05-90	Revenue – Other
	-		05-95	Deferred Credits
	-		05-96	Misc Income - Deferred
	-		05-97	Royalties
	-		05-99	Manual Dunning
Labor	11.1	Personnel Compensation - Sponsoring Div	11-00	Personnel Compensation
	11.2	Personnel Compensation - Other Div	-
	-
	11.5	Personnel Benefits - Cash Awards	11-52	Personnel Compensation - Cash Awards & Suggestion
	11.6	Personnel Benefits - Retention Allowance	11-82	Personnel Benefits - Retention Allowance
	11.7	Personnel Benefits - Recruitment Allowance	11-83	Lump-Sum FTP Non-Wage : Recruitment Allowance
	11.9	Personnel Benefits - Matching Costs (pro rata share of all retirements, FEHB, FEGLI, taxed on labor)	12-09	Personnel Benefits - Matching Costs
	12.0	Personnel Benefits - Relocation and Oth Exp to PCS	12-96	Personnel Benefits - Reassignment Allowance
	-		12-84	Personnel Benefits - Relocation FITW Allowance
	12.1	Personnel Benefits - Uniform Allowances	12-10	Personnel Benefits - Uniform Allowance
	12.2	Personnel Benefits - Other Allowances	12-20	Personnel Benefits - Other Personal Benefits
	12.4	Personnel Benefits - Life Insurance	12-02	Personnel Benefits - Life Insurance (FEGLI)
	12.5	Personnel Benefits - Health Benefits	12-03	Personnel Benefits - Health (FEHBA)
	12.6	Personnel Benefits - Retirement	12-04	Personnel Benefits - OPM Retirement CD 1
	12.7	Personnel Benefits - Medicare	12-13	Personnel Benefits - Hospital Insurance Tax
	12.8	Personnel Benefits - FICA	12-01	Personnel Benefits - FICA
	12.9	Personnel Benefits - Accident Compensation	12-11	Worker's Compensation
	13.1	Personnel Benefits - Unempl Compensation	13-11	Unemployment Comp Pay
	13.2	Personnel Benefits - FERS Reg Contributions	12-64	Personnel Benefits - FERS REG RET CD K
	13.3	Personnel Benefits - FICA Reg Contributions	12-51	Personnel Benefits - FICA Contribution CD C
	13.4	Personnel Benefits - FERS Basic 1% Gov Contr TSP	12-74	Personnel Benefits - TSP Govt Basic
	13.5	Personnel Benefits - FERS Mtch Contribution TSP	12-75	TSP Govt Matching
	13.7	Buyout - Regular	13-03	Benefits for Former Personnel - VSI Payments
	13.8	Buyout - Additional 9%	13-04	Benefits for Former Personnel - Agency VSI Cont - 9%
	13.9	Personnel Benefits - Flexible Spending Account Fees	12-78	OPM Surcharge
	14.1	Personnel Compensation - Lump Sum Leave	11-84	Lump Sum FTP Wage
	-		11-85	Lump Sum Other Non-Wage
	14.2	Personnel Compensation - Severance	13-01	Severance Pay--CS-Emp
	14.3	Personnel Benefits - Travel Withholding Tax Allwnc	12-93	Personnel Benefits - Reimb federal tax liability for moving expenses
	-		12-94	Relocation Income Tax Allowance
	14.4	Professional Liability Insurance Reimbursement	12-36	Professional Liability Insurance
	14.5	Personnel Compensation - Emergency Salary Payments	11-50	Personnel Compensation - Emergency Salary Payments
	14.6	Personnel Compensation - Transportation Fringe	12-31	Personnel Benefits - Transit Benefits
Travel	20.1	Travel Foreign - Per Diem	21-32	Foreign Travel--Per Diem Allownace
	20.2	Travel Foreign - Common Carrier	21-12	Foreign Travel--Common Carrier
	20.3	Travel Foreign - Other Travel Expenses	21-42	Foreign Travel - Actual Subsistence
	20.8	Travel Foreign - Service Fee	21-28	Foreign Travel - Service Fee
	21.1	Travel Domestic - Per Diem	21-31	Domestic Travel--Per Diem Allowance
	21.2	Travel Domestic - Common Carrier	21-11	Domestic Travel--Common Carrier
	21.3	Travel Domestic - Other Travel Expenses	21-51	Domestic Travel - Other Travel Expenses
			21-41	Domestic Travel - Actual Subsistence
	21.4	Travel Domestic - Mileage Allowance	21-21	Domestic Travel - Mileage Allowance
	21.8	Travel Domestic - Service Fee	21-29	Domestic Travel - Service Fee
	21.9	Travel Local	21-94	Program Travel Domestic - Local Transportation
	-		21-45	Long Term Travel
	-		21-46	Travel Write-Off
	-		25-87	Travel Advances- Convenience Check
	-		14-13	Travel Advances
Trans	22.1	Transportation of Things	22-10	Transportation of Things
	22.6	Transportation of Things - Chg of Station	22-11	Transportation - PCS Shipment of Household Goods
Rent	23.1	Standard Level User Charges (SLUC)	23-19	Rental GSA-SLUC-STD-LVL-USR C
	23.2	Rental Payments to Others - Space	23-20	Other Rent
	23.3	Utilities - (Elect/Natural Gas/Water/Sewer Only)	23-30	Utility Services
	23.4	Federal Telecommunications Systems	23-60	FTS
	23.5	Other Telephone Telegraph Teletype Services	23-50	Other Telephone Telegraph Teletype Services
	23.6	Rent - Computer and ADP Equipment	23-21	Leased ADP Equipment
	23.7	Rent - Office Copying Equipment	23-26	Rental OFC Copying Equip
	23.8	Rent - Other Equipment	23-29	Rental--Equip Other
	23.9	Postal Services	23-40	Govt Postage--Postal Serv US
Print	24.1	Printing Contract Field	24-00	Printing/Reproduction
	24.2	Printing and Reproduction Other	24-10	In-house Printing
	24.3	Page Charges and Reprints	24-21	Page charges and reprints
Suppl	26.1	Supplies - Direct Purchase Other	26-10	Misc Supplies
	26.2	Supplies - Direct Purchase ADP Supplies	26-30	Purchase--ADP Supplies and Materials
	26.3	Supplies - Storeroom Purchases	26-50	Supplies - Storeroom Purchases
	26.4	Supplies - Storeroom Transfers	26-51	Supplies - Storeroom Transfers
	26.5	Supplies - Inventories Brought Forward	26-52	Supplies - Inventories Brought Forward
	26.6	Supplies - Storerooms Adjustments	26-53	Supplies - Storerooms Adjustments
	26.7	Supplies - Storerooms Issues	26-54	Supplies - Storerooms Issues
	26.8	Storeroom Surcharge	26-55	Storeroom Surcharge