The following table has been developed to illustrate how current NIST Forms will be utilized after CAMS is implemented. This table lists the Form Number To-Be Name Purpose CFS Module or Feeder System that references the data and any changes that have been made as a result of the CAMS implementation effort.
| Form |
To-Be Form Name |
Form Purpose |
CFS Module/Feeder System |
Form Changes |
| CD-29 |
Travel Order | Submitted with DN-11 (if applicable) | Travel | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS)
Add Requisition Number |
| CD-81 |
Authorization for Paid Overtime and/Or Holiday Work (Over Time or Comp Time) | Approves and authorizes premium pay and comp time | National
Finance Center (NFC) – Labor Module | None |
| CD-150 |
Request for Authorization of Travel and Moving Expenses | Sets up agreement or relocation terms; used to capture general information about a relocation (CD-29 and vouchers contain accounting information about the relocation) | Travel | None |
| CD-210 | Record of Gift or Bequest | Describes a gift or bequest for the purpose of aiding the work of the DOC | Travel | Rename ‘Primary Operating Unit’ field to ‘Primary
Organization Code’ |
| CD-326 |
Recommendation for Recognition | Provide authorization for employee incentive awards | N/A | None |
| CD-334 |
Request for Approval of Extra Fare Air Accommodations | Accompanies Travel Order document
An amendment will be entered after approval
States that the extra fare has been approved | Travel | None |
| CD-346 |
Applicant for Funding Assistance | Uses as an application for all non-profit and commercial (for-profit) grant recipients | N/A | None |
| CD-369 |
Request for Travel Advanc | Used to obtain advance funds for travel in the form of American Express travelers checks | Travel | None |
| CD-370 |
Travel Voucher | Used to record actual cost of travel | Travel Manager System | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS) |
| CD-376 |
Voucher Difference Statement (Travel) | Completed by Travel Office when performing an audit of travel expenses
Explains why the traveler must reimburse NIST for a disallowed cost | Travel Manager System | None |
| CD-435 |
Procurement Request | Used to obtain reimbursement for small purchases including lecture fees
Used by NIST and TA Requisitioners to create a grant obligation in the PC LAN Procurement System | CSTARS GMIS | None |
| CD-450 |
Financial Assistance Award | Used to award financial assistance grants and to specify grant conditions | N/A | None |
| CD-451 |
Amendment to Financial Assistance Award | Used to amend a CD-450 Grant | N/A | None |
| CD-492 |
Justification for Other than Full and Open Competition | Used to support contracting without full and open competition permitted only by exceptions cited in FAR 6.302 | N/A | None |
| CD-526 |
Court Ordered Child Care Or Alimony Deductions | Used to record a court-ordered payroll lien | National
Finance Center (NFC) – Labor Module | None |
| CD-570 |
Small Business Set-Aside Review | Used to determine if an action should be set-aside for a small-business | CSTARS | None |
| DN-11 |
Request for Training | Used in conjunction with SF-182 to obtain reimbursement for books supplies and related course material | N/A | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS) |
| NIST-6 |
Report of Excess Property | Used to schedule pickup of excess personal property | N/A | None |
| NIST-12 |
Labor Correction Request | Used to correct administrative or clerical errors in the initial assignment of Cost Centers/Projects |
National
Finance Center (NFC) – Labor Module | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS) |
| NIST-13 |
Other Objects Correction Request - Advice of Corrections request | Used to correct administrative or clerical errors of $200 or more in the initial assignment of Cost Centers/Projects |
Accounts Payable Module | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS) |
| NIST-54 |
Acceptance Notification | Officially commits NIST to perform work | Reimbursable Agreements | Form will be generated by Reimbursable Agreements module |
| NIST-64 |
Calibrations Invoice/Test Record | Used for calibration services related to Cost Centers/Projects in series 600-629 to ensure proper processing of calibration bills | Accounts Receivable Module | Calibrations Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS)
Add CFS Customer Number |
| NIST-81 |
Intra-Office Transfer of Equipment | Used to record a transfer of property from one OU to another OU | N/A | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS) |
| NIST-94 |
Statement of services Performed by NIST | Handles one-time billing for fee-related activities such as NVLAP SRD and Travel Reimbursements | Accounts Receivable Module Shops System | Add CFS Customer Number to the Billing Address section
Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS)
Add CFS Customer Number
Update the text in the Distribution line [Office of the Comptroller will be changed to Finance Division] |
| NIST-97 |
Motor Vehicle Trip Request and Authorization | Used to request a motor vehicle from the NIST motor pool | Accounts Payable Module | None |
| NIST-162 |
Invoice Routing and Payment Authorization - Receiving Ticket | Used to approve/authorize payment for services
Attached to invoices | Accounts Payable Modul | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS) |
| NIST-206 |
Standard Reference Material Transfer Notice | Used to document the cost breakdown (surcharges) of each SRM | General Ledger Module Accounts Receivable Module Budget Execution Module | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS) |
| NIST-223 |
Requisition for Duplicating Services | Used to request services from Printing and Duplicating | Accounts Payable Module | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS) |
| NIST-292 |
Standard Reference Material Invoice |
Bill sent to SRM customers
Will also be used to inform the Receivables Group that a credit memo bill adjustment cancel bill adjustment or a change MDL bill adjustment needs to be processed | Accounts Receivable Module | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS)
Add CFS Customer Number |
| NIST-293 |
Storeroom Requisition | Used to request inventory from the storeroom | Storeroom System | None |
| NIST-307 |
Payment and Request Authorization | Authorizes the disbursement of grant funds to recipient | GMIS | None |
| NIST-386 |
Shipping Order | Used to authorize shipping costs for external (outside of NIST) shipping orders | Accounts Payable Module | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS) |
| NIST-393 |
Equipment Loan Authorization Receipt and Property Pass | Accompanies personal property of value at all times when removed from the Gaithersburg or Boulder sites | N/A | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS) |
| NIST-395 |
Protective Footwear Authorization | Used to receive authorization to purchase protective footwear | Accounts Payable Module | None |
| NIST-409 |
Notice of Completed Manufactured Equipment | Submitted by OU to Finance Policy Division upon completion of equipment forwarded to ALD with additional accounting information | Property System | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS) |
| NIST-435 |
Purchase Order | Used monthly by Facilities Services Division to purchase block of Metrochecks | CSTARS | None |
| NIST-461 |
InterDivision Work Order | Used to request interDivision services--services provided by one NIST OU to another on a reimbursable basis | Accounts Receivable Module Plant System Shops System Accounts Payable Module | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS) |
| NIST-607 |
Request for Authorization of an Expense and Income Project-Task | Used to establish or change the authorization level of an expense and income or interDivision services Cost Center/Project (585-699 series)
Must be approved for E&I Cost Centers before Cost
Centers can be established in the title file (in
AR before NVLAP can submit NIST 630s) | Budget Execution Module | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS)
Delete Estimated Work Years field
Rename form from ‘Request for Authorization of an Expense
and Income Cost-Center’ |
| NIST-608 |
Valid Commitment Listing
Temporary Work Authority (TWA) Request | Used to establish a federal sponsor Cost Center/Project 370-569 number series on the basis of a valid
commitment | Reimbursable Agreements Module | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS) |
| NIST-611 |
Report of Work in Process Expense and Income Cost Centers | Used
to report "work-in-process" estimates of the total
accrued costs of all work charged to the Cost Centers/Projects
through that date for which no credit has been
received but for which credit will be received
when the billing instructions are submitted | General Ledger Module | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS) |
| NIST-627 |
Notification of Predetermined Laboratory Overhead or Depreciation Expense Rate | Used to establish or change the authorization of a laboratory or Division equipment amortization
overhead Cost Center/Project (900-919 number series) | Cost Allocation Module | None |
| NIST-630 |
Request for Cost Center Authorization or Change | Used to request authorization of a Cost Center after the start of the fiscal year or to request a change terminate or delete of a Cost Center | Budget Execution Module Reimbursable Agreements Module | Form will not be used after CAMS is implemented
This form will be replaced by functionality included in the Project Maintenance Screen (CMN004) and the Budget Operating Plan Screen (FM066) |
| NIST-631A |
Finance Notice Advances and Reimbursements | Authorizes financing by Cost Center for the specified duration of the contract after the contract has been formally accepted | Reimbursable Agreements Module | Form will not be used after CAMS is implemented
This form will
be replaced by functionality included in the Budget Operating Plan Screen (FM066) |
| NIST-633 |
Cost Center Authorizations | For multiple changes to Cost Center authorization amounts and work year estimates | Budget Execution Module Reimbursable Agreements Module | Form will not be used after CAMS is implemented
This form will be replaced by functionality included in the Project Maintenance Screen (CMN004) and the Budget Operating Plan Screen (FM066) |
| NIST-635 |
Request for Authorization of Manufacture of Invested Equipment Project or Change | Used to establish or change the authorization of a manufacture of WCF invested equipment Cost Center/Project (810-849 number series) | Property System Budget Execution Module | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS)
Delete Estimated Work Years field
Rename from “Request for Authorization of Manufacture
of Depreciable Equipment Cost Center or Change” |
| NIST-766A |
Transmittal Sheet for Cash Collections | Submitted
to the Receivables Group with credit card numbers
or checks for reimbursement of E&I services
For SRD ordered online customers must pay with credit card | Accounts Receivable Module Travel Manager System Reimbursable Agreements Module | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS)
Add CFS Customer Number
Edit text in the form header and footer ('Billing and Collections Office of the Comptroller Room A807) |
| NIST-789 |
Request for Visual Arts Services | Used to request visual arts services | Accounts Payable | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS) |
| NIST-1045 |
Accounts Receivable Data Record | Used by the Receivables Group to log payment when creating miscellaneous bills
Miscellaneous bills are created for any credit (e.g. rebates or refunds) to any Cost Center/Project series
Royalties |
Accounts Receivable Module | Add CFS Customer Number field
Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS)
Remove 'Prepare NIST 60' and 'Prepare Bill Number' blocks
Rename 'Item Number' field to CFS Receivable Number
Modify left block to list AR activity and corresponding object classes |
| NIST-1099 |
Request for Authorization of Official Entertainment | Used to obtain reimbursement for official entertainment costs up to $250 | Accounts Payable Module | None |
| NIST-1119 |
Visual Arts Contract Services Request | Used by Visual Arts Group to request contract services from a vendor | Accounts Payable Module | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS) |
| NIST-1175 |
Approval of Calibration Service | Allows proposed calibration services to be made available to the public | Calibrations System | None |
| NIST-1176 |
NIST Sponsored or Co-Sponsored Meeting Approval | Used to gain approval for a NIST meeting | N/A | None |
| NIST-1176A |
NIST Meeting Approval -- Non-NIST Sponsored Meetings | Used to obtain approval for a meeting in which NIST has little involvement | N/A | None |
| NIST-1176C |
NIST Sponsored or Co-Sponsored Meeting Approval | Used to obtain approval for a NIST meeting (Centennial version) | N/A | None |
| NIST-1221 |
Telecommunications Service Request and Directory Information | Used to request telecommunication work to be completed (e.g. new phone)
Also used to add delete or modify phone directory information | Accounts Payable Module | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS)
Add Requisition Number |
| NIST-1256 |
Public Bill for Collection | Used to record a public bill for collection | Accounts Receivable Module | None |
| NIST-1260 |
Report of Foreign Visitor(s) and/or Lecturer(s) | In conjunction with CD-435 used to obtain reimbursement for lecture fees paid to foreign citizens | Guest Researcher System | None |
| NIST-1276 |
Express Photographic Services | Used to request photographic services | Accounts Payable Module | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS) |
| NIST-1281 |
VISA/BPA Purchase Request | This form is used to obtain approval to make a reconciliation
This form is also used to request ACCS and Requisition number information | Commerce Purchase Card System (CPCS) | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS) |
| NIST-1291 |
Foreign Guest Researcher Agreement | Prepared for any non-U.S. Citizen performing research at NIST including any person who is working at NIST under the auspices of a NIST funding agreement
Submitted by Office of International Affairs to Accounts Payable Office to initiate a Guest Worker payment agreement | Guest Researcher System Accounts Payable Module | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS)
Add Requisition Number |
| NIST-1295 |
Federal Workplace Transportation Application | Used by NIST employees to apply for Federal Workforce Transportation program | Federal Workforce Transportation System (FWTS) | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS) |
| NIST-1296 |
Domestic Guest Researcher Agreement | Allows a domestic guest researcher to begin research at NIST | Guest Researcher System | None |
| OF-69 |
Assignment Agreement | Used to record an agreement for a temporary personnel agreement from another governmental agency | Accounts Payable | Add Requisition Number |
| OF-85P |
Questionnaire for Public Trust Positions | Used to request a security investigation | Accounts Payable | Add Requisition Number |
| OF-347 |
Order for Supplies or Services | Used by CSTARS to record a Purchase Order | CSTARS | None |
| OF-1114 |
Bill of Collection | sed to record customer bills | Accounts Receivable Module | No
longer used – Made obsolete by the CAMS Accounts
Receivable Module |
| OF-1017G |
General Journal | sed to request debits/credits to general ledger accounts | General Ledger Module | Rename
Form from ‘Journal Voucher’
Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS) |
| SF-126 |
Report of Personal Property for Sale | Used to record excess property sold to the public | N/A | None |
| SF-126A |
Report of Personal Property for Sale (Continuation Sheet) | Used to record excess property sold to the public | N/A | None |
| SF-132 |
Apportionment and Reapportionment Schedule | Used by the Budget Division to submit a request to OMB that anticipated un-obligated balances of current NIST NTIA and TA appropriations be apportioned for the new fiscal year
May also be submitted to OMB for any changes in funding throughout the fiscal year | Budget Execution Module | None |
| SF-182 |
Request Authorization Agreement and Certification of Training | Used to submit a request for training | Accounts Payable | None |
| SF-1034 |
Public Voucher for Purchases and Services Other than Personal | Used to process reimbursements for supplies or services | Accounts Payable Module | None |
| SF-1035 |
Public Voucher for Purchases and Services Other than Personal (Continuation Sheet) | Used to process reimbursements for supplies or services | Accounts Payable Module | None |
| SF-1080 |
Voucher for Transfers Between Appropriations and/or Funds | Used to document the transfer of funds between appropriations/fund codes | Accounts Receivable Module Reimbursable Agreements | Modify existing Accounting Code fields to account for the CAMS Accounting Code Classification Structure (ACCS)
Add CFS Customer Number
Change 'OPAC' to 'IPAC' in Remittance address section |
| SF-1081 |
Voucher and Schedule of Withdrawals and Credits | Used to transfer funds between appropriations | Accounts Receivable Module Reimbursable Agreements Module Accounts Payable Module | None |
| SF-1098 |
Schedule of Canceled or Undelivered Checks | Use by Treasury to record an undeliverable disbursement | Accounts Payable Module | None |
| SF-1151 |
Non-expenditure Transfer Authorization | Used to transfer non-expenditure funds from one appropriation to another | Budget Execution Module | None |
| SF-1164 |
Claim for Reimbursement for Expenditures on Official Business | Used to obtain reimbursement for miscellaneous expenditures | Accounts Payable Module Travel Manager System | None |
| SF-1165 |
Receipt
for Cash – Sub- voucher | Used as a receipt for cash payments | Accounts Payable Module | None |
| SF-1166 |
Treasury Schedule of Payments | Used to make manual payments (payments made outside the match run program) | Accounts Payable Module | None |
| SF-1184 |
Unavailable Check Cancellation | Submitted to Treasury requesting the status of a check | Accounts Payable Module | None |
| SF-1190 |
Foreign Allowances Application Grant and Report | Used to submit requests for foreign service allowance claims | N/A | None |
