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ACTIONS REQUIRING SPECIAL CLEARANCES NIST GAITHERSBURG


The AMD has assembled the following listing of required clearances for various types of procurement and other actions to assist you in preparing the necessary paperwork for your action. The clearances are required prior to submitting your request to AMD. Click on the link below to view specific clearance requirements or scroll through the table below to view all clearance requirements.

 


GENERAL REQUIREMENTS
Requirement Clearance
Office
Point of
Contact
Building / Room / Mail Stop Procedures Admin.
Manual
Reference
ALL REQUISITIONS EXCEEDING $100,000
All requisitions exceeding $100,000 (including options) Appropriate OU OU Small Business Liaison Officer / Senior Management Advisors n/a Submit Standard Requisition via CSTARS, to OU Small Business Liaison Officer for approval of Form CD-570, Small Business Set-Aside Review. n/a
ALL REQUISITIONS EXCEEDING $500,000
All requisitions exceeding $500,000 Director of NIST
(or designee)
Karen Williams
x2397
CSTARS
UserID #236
101/A1126
MS 1001
Submit Standard Requisition via CSTARS, with full description of the requirement. n/a
ADVANCE PAYMENTS
Any advance payment exceeding $25,000 Finance Division Jon Alexander
x2598
CSTARS
UserID #749
101/A709
MS 1620
Contact Finance Division for direction. n/a
FIPS201/HSPD-12/PERSONAL IDENTIFICATION VERIFICATION (PIV) SERVICES/SUPPLIES
Any procurement for hardware, software, or services involving the purchase of hardware or software associated with the physical access to a federally controlled facility or logical access to NIST hardware or software (computer components, servers, local area network components, badges, readers, etc.) These items can not be purchased using a government purchase card. Physical Access - Emergency Services Division/Office of Security (OSY)




Logical Access - OCIO
Benjamin Overbey
x8247
CSTARS
UserID aat



Chuck Eater
x4065
CSTARS
UserID bdf
301/A116
MS 1920






225/A35
MS1850
Route standard requisition with SOW or Specifications via CSTARS to Office of Security to review for compliance with HSPD-12 and FIPS PUB 201.





Route standard requisition with SOW or Specifications via CSTARS to OCIO to review for compliance with HSPD-12 and FIPS PUB 201.
n/a
SUPPLIES/SERVICES
ADVERTISING
All advertising except for recruitment and sales or services or products Public and Business Affairs Office Sharon Shaffer
x2768
101/A1070
MS 3460
Contact Sharon Shaffer for approval. n/a
ANIMALS
Animals (for Research and Testing Purposes) Animal Care and Use Committee: ATP Human and Animal Subjects Advisor Linda Beth Schilling
x2887
101/A226
MS 4730
Submit Form NIST-1258, Contractor/Grantee Animal Study Proposal, with assurances that there is a mechanism in place to ensure proper animal care and use. For more information contact Linda Beth Schilling 14.02
ANTENNAS
Purchase/Erection of Antennas Plant Division Gordon Fox
x6919
CSTARS
UserID #039
301/A102
MS 1933
Contact Gordon Fox for direction. 7.02
ARCHITECTURAL AND ENGINEERING SERVICES
Architectural and Engineering Services Plant Division Gordon Fox
x6919
CSTARS
UserID #039

301/A102
MS 1933

Contact Gordon Fox for direction. 7.02
AUDIOVISUAL REQUIREMENTS
Audiovisual Equipment (including cameras, editing equipment, videotape and editing software)being purchased to produce videotape or other audiovisual programs Public and Business Affairs Office Ron Meininger
x2761
CSTARS
UserID #741
101/A927
MS 1070
Submit Form CD-386, Audiovisual Equipment Request. n/a
Audiovisual or Exhibit Productions Public and Business Affairs Office Ron Meininger
x2761
CSTARS
UserID #741
101/A927
MS 1070
Submit Form CD-384, Audiovisual Production and Exhibit Request. n/a
Graphic and photographic services (only as they apply to audiovisual or exhibit production) Public and Business Affairs Office Ron Meininger
x2761
CSTARS
UserID #741
101/A927
MS 1070
Submit Form CD-386, Audiovisual Equipment Request. n/a
AUTOMOBILES
Automobiles/Other Vehicles (Rental or Purchase) Administrative Services Division Berman Woodson
x5928
CSTARS
UserID #783

303/112
MS 1923

Submit a written justification for vehicle requirement. 2.07
CARPET
Purchase and/or Installation of Carpet Plant Division Kenneth Wean
x6934
or
Andrew Halich
x6987
CSTARS
UserID #774
301/A132
MS 1930
Contact Kenneth Wean or Andrew Halich for direction. n/a
CLOCKS
Clocks that will run on the NIST Master Clock System Plant Division David Henry
x6947
CSTARS
UserID #104
301/A121
MS 1930
Contact David Henry for direction. n/a
CONFERENCE SERVICES AND SUPPLIES
All requirements for conference services and supplies Public and Business Affairs Office Kathy Kilmer
x2858
CSTARS
UserID #084
101/B104
MS 1071
Submit Standard Requisition via CSTARS with Form NIST-1176, NIST Sponsored or Co-Sponsored Meeting Approval, or Form NIST-1176A, NIST Meeting Approval--Non-NIST Sponsored Meetings. 14.06
Video-conferencing Equipment Public and Business Affairs Office Ellen Weiser
x8726
CSTARS
UserID #084
101/B110
MS 1072
Contact Ellen Weiser for direction. 14.06
CONSTRUCTION SERVICES
All construction services (including erection of buildings and modification of facilities) Plant Division Gordon Fox
x6919
CSTARS
UserID #039
301/A102
MS 1933
Contact Gordon Fox for direction. 7.02
CRANES
Cranes Plant Division David Henry
x6947
CSTARS
UserID #104
301/A121
MS 1930
Contact David Henry for direction. n/a
EQUIPMENT
Electrically-operated equipment (2 Kilowatts and Above ONLY) Plant Division Gordon Fox
x6919
CSTARS
UserID #039
301/A102
MS 1933
Contact Gordon Fox for direction. n/a
Equipment requiring mechanical services hookup or structural changes to buildings Plant Division Gordon Fox
x6919
CSTARS
UserID #039
301/A102
MS 1933
Contact Gordon Fox for direction. 7.02
EXHIBITS
All exhibits Public and Business Affairs Office Ron Meininger
x2761
CSTARS
UserID #741
101/A927
MS 1070
Submit Standard Requisition via CSTARS, for approval. n/a
FURNITURE
Permanently installed furniture (e.g., casework, cabinets and workbenches) Plant Division Gordon Fox
x6919
CSTARS
UserID #039
301/A102
MS 1933
Contact Gordon Fox for direction. n/a
Furniture orders exceeding $2500 require UNICOR clearance (unless public exigency requires immediate delivery) Federal Prison Industries, Inc. (FPI) UNICOR at: http://www.unic
or.gov/customer
/waiverform.htm
n/a
n/a Obtain waiver from UNICOR and attach it to a CSTARS Standard Requisition. n/a
GASES
Cylinder Gases Acquisition Management Division Andy Perry
x6317
301/B152
MS 1640
Submit Standard Requisition via CSTARS. Order will be placed by AMD. Contact Andy Perry for additional information. n/a
HAZARDOUS WASTE DISPOSAL
Disposal of Radioactive Hazardous Waste Health Physics Group - Reactor

Health Physics Group - All Other

James Clark
x5810
CSTARS
UserID #147

Richard Clement
x5800
CSTARS
UserID #755

235/A135
MS 1731

245/C125
MS 1731
Contact James Clark or Richard Clement for direction. n/a
Disposal of Non-Radioactive Hazardous Waste Safety, Health and Environment Division Christopher Neary
x5130
CSTARS
UserID #191
301/B121
MS 1730
Process Chemical Waste Pickup Request on internal website n/a
HUMANS AND HUMAN TISSUES
Research or procurement involving human body parts, blood or tissues NIST Institutional Review Board Dr. Alan Cookson
x2220
CSTARS
UserID #583
220/B360
MS 8100
Submit research protocol and informed consent documents (format available from Dr. Alan Cookson). Include proposed length of study; number, type and extent of individuals involved and proposed benefits of the research. 14.01
Research or procurement involving human volunteers NIST Institutional Review Board Dr. Alan Cookson
x2220
CSTARS
UserID #583
220/B360
MS 8100
Submit research protocol and informed consent documents (format available from Dr. Alan Cookson). Include proposed length of study; number, type and extent of individuals involved and proposed benefits of the research. 14.01
4.03
INFORMATION TECHNOLOGY
Information Technology Services NIST CIO CIO IT Services Review
Bruce Rosen
x3299
CSTARS User ID #931
225/B228
MS 1850
Submit Standard Requisition via CSTARS, for approval
For additional information on the IT Services Consolidation Project, and for details on how to begin a procurement through the NIST IT Services consolidation Project, please visit the following web site: http://www-i.nist.gov/cio/ITServicesConsolidation/announcement-of-details.htm
2.03
Electronic and Information Technology (EIT) Products Telecommunications and CIO Support Division NIST Section 508 Coordinator 225/A248
MS 1850
Contact Alice Cody x2646 for direction
For additional information regarding Section 508, please see http://www-i.nist.gov/cio/NIST_CIO_Section_508_Accessibility_Website.htm
2.03
INTERNATIONAL REQUIREMENTS
Grants to foreign entities Office of the Chief International and Academic Affairs (OIAA) Claire Saundry
x2386
CSTARS
UserID #518
222/B226 MS 1090 Submit Standard Requisition via CSTARS to OIAA. n/a
Lecture Fees paid to non-U.S. citizens OIAA Claire Saundry
x2386
CSTARS
UserID #518
222/B226
MS 1090
Submit Form NIST-1260, Report of Foreign Visitor(s) and/or Lecturer(s), to OIAA. n/a
Purchases from and exports to organizations in foreign countries OIAA Claire Saundry
x2386
CSTARS
UserID #518
222/B226
MS 1090
Submit Standard Requisition via CSTARS to OIAA. n/a
Services by non-U.S. citizens, or from institutions outside the U.S. OIAA Claire Saundry
x2386
CSTARS
UserID #518
222/B226
MS 1090
Submit Standard Requisition via CSTARS to OIAA. n/a
LEASE OF LAND OR BUILDINGS
Lease of Land or Buildings Office of the Chief Facilities Management Robert Moore
x8836
CSTARS
UserID #173
301/B114
MS 1900
Submit a memo describing requirement to Director of Administration. 7.03
LECTURERS
Lecture Fees Using the Imprest Fund n/a n/a n/a Refer to Administrative Manual Subchapter 2.03, Appendix D for requirements. Refer to International requirements for lectures by foreign or non-U.S. citizens 2.03, App. E
LEGAL SERVICES
Procurement of Legal Services Director's Office Counsel for NIST Melissa Lieberman
x4783
CSTARS
UserID #511
101/A528
MS 1003
Submit a memo describing requirement to Counsel for NIST. n/a
MARKETING SERVICES
Procurement of Marketing Services Public and Business Affairs Office Marie Bravo
x5308
CSTARS
UserID #745
101/A923
MS 1070
Contact Marie Bravo. n/a
ORGANIZATIONAL MEMBERSHIPS
Institutional Membership in standards organization (to be paid for by NIST) Deputy Director, through the Standards Services Division Standards Services Division
x4000
820/283
MS 2100
Submit request to the Standards Services Division. 3.02
Institutional Membership in non-standards organization (to be paid for by NIST) Deputy Director, through the Standards Services Division Standards Services Division
x4000
820/283
MS 2100
Submit request to the Standards Services Division. 3.02
POSTAGE
Any requirement for contract mailings Administrative Services Division
Michelle Wims
x3326
CSTARS
UserID #775
101/B40
MS 1921
Contact Michelle Wims for direction. 4.07
PRINTING REQUIREMENTS
Printing from Outside Contractors Information Services Division, Electronic Information and Publications Group Ilse Putman
x2780
101/E220
MS 2500
Submit print jobs by following the ISD Printing Services Procedures at http://nvl-i.nist.gov/nvl2.cfm?doc_id=78. 2.01
Printing for Internal Use/ Non-Public Distribution Administrative Services Division John Sanderson
x2863
CSTARS
UserID #799
101/B36
MS 1927
Submit description of requirement with the print job and the office will complete the documentation. 2.01
RADIOACTIVE MATERIALS
Radioactive Materials for Building 235 Health Physics Group David Brown
x5810
CSTARS
UserID #730
235/A145
MS 1733
Submit Form NIST-364, Proposal to Acquire a Radioactive Source, to Health Physics Group. n/a
Radioactive Materials for all buildings Health Physics Group

Timothy Mengers
x5800
CSTARS
UserID #755

245/C125
MS 1731
Submit Form NIST-364, Proposal to Acquire a Radioactive Source, to Health Physics Group. n/a
REPRINTS OF ARTICLES
Reprints or Page Charges for NIST reports published in non-NIST publications Electronic Information and Publications Program Laurie Davis-Covin
x8027
101/E220
MS 2500
Attach a copy of the Editorial Review Board approval letter to Form CD-435, Procurement Request, for submittal to AMD. 4.09,
App. G
SAFETY SHOES AND GLASSES
Standard Steel-toe Safety Shoes Safety, Health and Environment Division (SHED) Jeanmarie Bartlett
x5818
301/B118
MS 1730
Supervisor submits memo to SHED to establish need. If approved, SHED will issue Form NIST-395, Protective Footwear Authorization/Cash Allowance Receipt. Employee submits NIST-395 to Accounts Payable where the authorized amount will be deposited into the employee's payroll account. n/a
Special Purpose Protective Footwear (such as Metatarsal Protection) Safety, Health and Environment Division (SHED) Rosamond Rutledge-Burns
x5818
CSTARS
UserID #313
301/B118
MS 1730
Submit Standard Requisition via CSTARS with justification to SHED. If approved, SHED clear and forward to AMD for procurement action. For questions contact Jeanmarie Bartlett on x5818. n/a
Safety Glasses Safety, Health and Environment Division (SHED) Judy Crain
x5820
301/B118
MS 1730
Prepare Form NIST-293S, Storeroom Requisition for prescription safety eye wear. n/a
SERVICES
Advisory and Assistance Services (defined inDAO 208-10) See description at right See description at right n/a UNDER $2500:
Submit CSTARS Standard Requisition to AMD.
OVER $2500:
Submit Form NIST-1082, Certification of Proposed Acquisition for Services, with CSTARS Standard Requisition to AMD

OVER $100,000, including options:
Submit Form NIST-1082, Certification of Proposed Acquisition for Services, with CSTARS Standard Requisition, to AMD. Signature of OU Director is required.

OVER $500,000, including options:
In addition to Form NIST-1082 and CSTARS Standard Requisition, approval of NIST Director or his designee is also required.

OVER $5 MILLION, including options:
In addition to Form NIST-1082 and CSTARS Standard Requisition (requiring approvals by OU Director and NIST Director or designee), complete “Checklist for Review of Contracted Services (DAO 208-10, Exhibit I)
2.03
App. F
Professional Support Services (defined inDAO 208-10) See description at right See description at right n/a 2.03
App. F
All other services to be procured on a cost-reimbursement basis See description at right See description at right n/a 2.03
App. F
Any modification or task order to the above type actions, if it increases the total dollar amount of the action by $2,500 or more See description at right See description at right n/a 2.03
App. F
Service contract with former NIST employee, which exceeds $2,500 Appropriate OU OU Director or Deputy Director n/a OU Director (or Deputy) must sign Form NIST-1082, and "Certification of Contract" (available from AMD) and submit with Standard Requisition using CSTARS. 2.03
App. F
STATIONERY
Stationery (new letterhead, envelopes, and post cards) Management and Organization Division Donna Miller
x3980
101/B25
MS 1711
Refer to Administrative Manual Subchapter 2.05 for detailed information. 2.05
SURVEYS
Surveys of the Public Management and Organization Division Amy Carbaugh
x4064

101/A525
MS 1710

See Administrative Manual Subchapter 4.03 “Collection of Information from the Public” 4.03
TEMPORARY EMPLOYMENT CONTRACT SERVICES
All temporary contract services at NIST Human Resources Servicing Human Resources Advisor
CSTARS
UserID #845
101/A123
MS 1720

Prepare Standard Requisition in CSTARS, attach form NIST-013 "Request for Private Sector Temporary Services" and route to servicing Human Resources Advisor

(For BankCard orders, submit only NIST-013 to Servicing Human Resources Advisor).

See Ellen Dowd's memo dated 3/2/1999
All temporary contract services at TA or NTIS Human Resources Servicing Human Resources Advisor
101/A123
MS 1720
Submit Form CD-435, Procurement Request, with justification letter. n/a
TRAINING
Procurement of a vendor to teach a course Office of the Chief Human Capital Pat O’Connor
x3017
CSTARS
UserID #763
101/A123
MS 1720
Submit Form SF-182, Request, Authorization, Agreement and Certification of Training. n/a
WINDOW COVERINGS
Window Blinds Plant Division Kenneth Wean
x6934
Andrew Halich
x6968
CSTARS
UserID #774
301/A132
MS 1930
Contact Kenneth Wean or Andrew Halich for direction. n/a
Draperies (Public Areas Only) Plant Division Kenneth Wean
x6934
Andrew Halich
x6968
CSTARS
UserID #774
301/A132
MS 1930
Contact Kenneth Wean or Andrew Halich for direction. n/a

[an error occurred while processing this directive] Page Updated: July 18, 2006